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How to Insert Signatures into a Word Document

< 1 minute read

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If you have an official document in Word that requires your signature or a signature line, here’s how to create it in a few easy steps.

This is a useful feature for when you’re sending documents or letters that you want to add a personal touch to, but it does require you to scan an existing copy of your signature to your computer and save it as an image file.

  • Open up the image file of your signature in Word and crop it. Just hit the Format Tab > Crop and crop it to the size you’re happy with. Right click the image and click Save As Picture, which will save it as a separate file. Inserting it then becomes a breeze by just clicking Insert > Pictures and selecting your signature.
  • Another option is to make a more elaborate signature that includes some typed text. Select the picture and text and select Insert > Quick Parts > Save Selection to Quick Part Gallery. The key here is to name it and then select AutoText under Gallery. After you save it, you can then insert the signature and the text easily by selecting Quick Parts and choosing the signature you just created.
  • If you don’t want to add a signature but just need to add a signature line to indicate where someone should sign on a legal document or agreement, just click on Insert > Signature line. From here, you can easily set up a signature line for any document.

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