Your Gmail inbox has limited storage space. Unless you are using Google Apps Unlimited, it is important to keep track of which emails are taking up the most space in your inbox and if you need to keep them.

Gmail’s native search bar allows you to search for emails that are above a certain size and have attachments, but it does not tell you how much storage space that email is taking up. This Chrome Extension sorts your emails by attachment size and displays the actual size of each attachment, allowing you to delete emails you deem to be storage hogs.

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4 thoughts on “How to Sort Your Gmail Inbox by Attachment Size

  1. Susan Sullivan, CRM Reply

    While space considerations are important, there may be legal requirements related to retaining email messages and attachments as records. Before deleting ANY email messages: 1) Find out if your email messages are automatically saved in Google Vault or another email archiving / recordkeeping system. If they are, you can delete large email messages. 2) If your email messages are not saved elsewhere; determine if they qualify as record (feel like Hillary Clinton?). Check your records retention policy. 2a) If the email messages qualify as record and you want to delete them, save them outside of Google Apps (e.g., as PDF) making sure that all the attachments and metadata are preserved; and the attachments are included as part of the email record. 3) Bottom line, email messages may qualify as record and you must retain and preserve them according to your organization’s retention policies. You should not delete them just because they take up too much space. Unless… you want to make headlines. 🙂

    • The Gooru Post authorReply

      Great advice. It is important to make sure it is responsible to delete an email before deleting it.

  2. Peter Dunbar Reply

    nice sorting tool. However, I am at a loss as to how to actually run it. You seem to have found a link to a website. Can’t this be done right from gMail itself?

    • The Gooru Post authorReply

      Great question, to use this Chrome Extension the sorting must be done on their page. You can sort by size within Gmail but you can not see the size of each email unless you use the extension.

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