We previously posted a video on workarounds for appointment slots, the popular calendar feature that was to be retired. Shortly thereafter, Google announced they would be keeping appointment slots, so we thought it would be a good time to introduce our video tutorial on the subject.

Appointment slots allows users to set aside blocks of time on their calendars where their colleagues, clients or students can reserve specific portions. Each calendar also comes with a unique URL for the appointments page, so it can be easily shared or embedded.

This feature has become especially popular in the education community, where it’s perfect for teachers who want to specify ‘office hours’ on their calendars. A great way for teachers to use this feature is to create a group for all of their students, and invite that group to their appointment slots.

There are plenty of other use cases as well, like small business owners who want to inform their customers of their availability. Appointment slots is a really useful feature, so learn more about it in this Gooru video!

Note – Here is a link to Google’s original announcement that Appointment slots will be retired. An update is featured at the bottom of the announcement indicating that Appointment slots will continue to be supported for Google Apps for Business, Education and Government users only.

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43 Comments on "How to Create and Reserve Appointment Slots"

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Trevor Beck
Guest
Trevor Beck
March 19, 2013 3:33 pm

They’re keeping appointment slots? Great news! Do you have a web page where they’ve actually stated that? I was set to do a Google Hangout back in December to demonstrate it when they announced they were removing appointment slots.

Trevor Beck
Guest
Trevor Beck
March 19, 2013 3:57 pm

Can you tell us if after you’ve created the appointment, can you edit it and add a Google Hangout like you can a regular calendar appointment? This function used be available in the previous version of Appointment Slots.

Rob Campbell
Guest
Rob Campbell
April 2, 2013 6:24 pm

When I go to book a time myself within the calendar, do I have to go to the appt slot link to do it, because if I book in the regular calendar it doesn’t show those time slots as being busy, meaning that I would end up double booked. Also if a client wants a longer meeting and the slot is default to 30 min, how can they increase the meeting without having to go through the process a second or third time if they wanted say a 90 minute meeting?

thanks for your advice.

Ed
Guest
Ed
April 2, 2013 6:44 pm

Why doesn’t the calendar invitation email include the link to the appointment slots? Do you need to send that link separately. I also tested this and is seems like I can double book an appointment slot. What am I doing wrong?

Kelley
Guest
Kelley
April 18, 2013 2:02 am

I notice on Google’s official announcement that “*Update January 17, 2013: We’ll continue to support appointment slots in Calendar for all Google Apps for Business, Education and Government customers.”

I am an educator, but my google calendar is just my personal google account. That means that I don’t have access to this Appointment Slot feature, right?

Lillian
Guest
Lillian
April 23, 2013 3:21 pm

Anyone know if you can set a default location or description for the appointment slots?

Yair
Guest
April 24, 2013 8:43 pm

I’m trying to make appointment slots but when I click on an hour the window that opens doesn’t have that option.

What’s wrong?

Yair
Guest
April 24, 2013 8:46 pm

I’ve got it
need Apps

Laurie
Guest
Laurie
April 24, 2013 11:24 pm

I am having the same problem as Rob Campbell and am looking forward to your response.

Greg
Guest
May 1, 2013 9:04 pm

Is there any way to use appointment slots as an individual, i.e. not using google aps for business or government etc.

maureen
Guest
May 17, 2013 11:14 am

I’m in a GAFE district. I don’t see the “appointment slot” option when creating a calendar event. I only see event/ Task. Is there something that has to be turned on from the domain dashboard?

Linda
Guest
May 22, 2013 5:48 pm

I need to schedule a group of students to get their photos taken at one particular time. I have from 9 – noon for appoints and I can take 4 students every 1/2 hr. Do you have suggestion on how to do that on my calendar?

Linda
Guest
Linda
May 22, 2013 6:33 pm

Ok, I have the MSU apps application so I can now see appointments, but I want to know how to import 115 email addresses at once instead of one at a time.

Dave
Guest
Dave
May 29, 2013 5:24 pm

@1:44 the information about guests:
I think the concept is the Guest list is for those that are “required” to attend for the whole of the appointment slot not for those you “wish” to attend the appointment.
If the guest responds “yes” then they are added to the whole time period not just 1 appointment slot.

Andrew
Guest
June 6, 2013 7:07 pm

I like the appointment slots – and I use it with a “free” Google Apps domain.

Are the free domains ignored too ?

(and just to remind Google – the users of “free” domains were the early adopters, testers or just plain loyal users … !)

Ruth
Guest
Ruth
June 12, 2013 3:59 am

When I click on a portion of my google calendar, it does not give me the “Appointment slots” otion, but rather “Events” and “Task”.

How do I add “Appointment slots” as an option?

Thank you
Ruth

Ruth
Guest
Ruth
June 12, 2013 4:07 am

Located the “Appointment slots” option, no need to write back!
Thank you!
Ruth

Christa
Guest
August 29, 2013 1:50 pm

Hi there, if you could tell me where to find it, I would greatly appreciate it as I am having difficulty. 🙂

KSMith
Guest
August 24, 2013 2:31 pm
I AM the GAFE administrator. Appointment slots were there last year and they are not there this year. I am trying to find a place on the dashboard to change this but have had no luck so far. In my search I came across this in Google Help for Administrators: I don’t understand why they would remove this feature? Is there a replacement for it?? Using appointment slots Non-Google Apps users are no longer able to create new appointment slots. Existing appointment slots will continue to work until the end of December 2013. Users will be able to book appointments… Read more »
Charlie
Guest
Charlie
August 26, 2013 8:47 am

I am trying to set up a website on google sites for my holiday home. Can you tell me whether Appointments is a good way to show availability for week-long rental periods? ie Green for Available, Red for Unavailable?

TIA

Charlie

Christa
Guest
August 29, 2013 1:46 pm

Would you mind assisting me with setting up “appointment slots?” I can’t seem to find the link to begin setting it up. Thank you!

cat
Guest
August 29, 2013 6:49 pm

I do not see “appointment slots” on my calendar. I am using google apps for educators.

Brian
Guest
October 2, 2013 1:29 am

1. When I embed my test computer lab booking calendar on our test site, I see booked appointments, but I can’t see the appointment slots. Any idea what I’ve missed?

2. If a teacher books a period in the lab mistakenly (eg, period 1 instead of 2) how can s/he make the correction? Must s/he go to their calendar and ‘unbook’ themselves?

3. Lastly, we have certain days in our timetable that have shorter period lengths. Is there a way of creating one day then pasting all those times/appointment slots into another days(s)?

I really do appreciate your patience and help!

Brian Pugh.

Brian
Guest
October 2, 2013 2:43 am

Just figured out #1 (only).

David
Guest
David
October 29, 2013 8:21 pm

Is there a way to invite non-Google users to sign up for an appointment. When you click on the link it requires you to login.

Thanks,

Dave

kate
Guest
kate
June 5, 2014 10:27 pm

Hi,
Need help on setting up appt. slots. I thought I followed the video and did everything correctly but the link shows there are 3 slots PER slot to sign up for (3 people could sign up for the same time). What did I do wrong or how can I correct this before releasing it?
Thank you!

Mariana Razetto
Guest
Mariana Razetto
April 15, 2015 2:49 pm

How do I hide the appointment slots (not the actual appointments) from view on my calendar ?…It’s too crowded!

The Gooru
Guest
The Gooru
April 17, 2015 1:17 pm

Unfortunately the appointment slots are part of your calendar so they can not be hidden without hiding your calendar unless you create them using a secondary calendar.

Karen Murray
Guest
Karen Murray
September 6, 2015 7:48 pm

If I had made appointment slots and repeated for say 10 weeks, is there anyway I can then go and block out a time if a meeting comes up? Cheers

Stephanie
Guest
Stephanie
January 6, 2016 1:16 pm

I am having the worst time with my teachers being able to double book. We use it for lab sign up and this is a huge problem.
Any ideas of how to fix it or alternatives for lab sign ups?

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