Stéphane Donzé is the founder and CEO of AODocs. This post originally appeared on The AODocs Blog.
These days your inboxes are undoubtedly full of headlines about yet another security breach or GDPR, a new regulation designed to give EU citizens more control over their privacy and personal data. And for good reason. These issues are becoming increasingly important for the enterprise and all companies should take note. Did you know that under GDPR, you have only 72 hours to respond to a data breach or risk being fined up to 4% of your company’s revenue or €20 million, whichever is greater?
At AODocs, a document management and business application platform built on top of Google Drive, we are all about helping companies control their documents and improve security and efficiency, without sacrificing user experience. Helping you comply with GDPR is naturally part of our mission. Many companies are using AODocs to centralize their documents, automatically detect and manage files containing personal information, and apply retention and disposition policies. Beyond helping them achieve GDPR compliance, AODocs allows these companies to improve efficiency and significantly reduce costs.
But what about the documents that your users leave in Google My Drive and never put into AODocs? This scenario poses major risks to the enterprise as these documents are not controlled. Imagine if someone in your HR department accidentally put a document containing sensitive personnel information in their My Drive and the file accidentally gets shared to a large group. This could have some pretty serious repercussions.
That’s why we’ve partnered with BetterCloud, a SaaS operations management platform that allows companies to monitor content in G Suite and Google Drive and enforce the proper policies automatically. With a powerful content analysis engine, BetterCloud scans your Google Drive and detects files containing sensitive data, including personally identifiable information, which are not controlled by AODocs. You can then create policies that automatically alert your administrators and make sure these documents are secured by putting them in the right AODocs library. AODocs then allows for proper document ownership, permissioning, and retention and disposition rules.
Given the need for companies to identify, audit, and repair breaches as required under GDPR, this integration couldn’t come at a better time. Our user-friendly platforms make it easy to automate security and compliance, freeing up your employees to focus on business critical issues.
Contact us for a demo!