If you’re a power user of Google Forms, did you know that you can save a lot of time by creating a default version that is customizable with each new use? The easiest way to do this is by pre-filling responses for certain fields.

In this video, I mention several different use cases but the most prominent is for teachers and those in the EDU community. If you use Google Forms to have students submit assignments, pre-filling a response can definitely streamline the process.

For example, as a teacher you would have a default Google Form for student’s assignments with the basic fields covered:

  • First and Last Names
  • Section Number
  • Assignment Name
  • Assignments Shared URL in Google Drive

As you create different assignments for your students, pre-filling the Assignment Name with your specific naming convention can make it easy to keep track of responses, along with only having to edit one Google Form.

Pre-filling responses is great for any industry as well. If you require employees to submit time-sheets through a Google Form, pre-filling the date range will allow you to manage one Form, rather than dozens.

To set a pre-filled response in Google Forms:

  1. Create a Google Form like you normally would
  2. Click the ‘Responses’ section in the toolbar
  3. Click ‘Get pre-filled URL’
  4. Fill out any fields you would like pre-filled and click submit
  5. Copy the new URL at the top of your screen and share that, rather than the conventional URL

Click here to watch this video on YouTube.

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4 Comments on "Set Pre-filled Responses in Google Forms"

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James Kimbley
Guest

Never knew about pre filled fields. Can the end user edit the pre-filled field or is the text locked in?

Rosie
Guest
Rosie

I would love to create a form in google that my front desk secretary can use to send phone messages to the various people in the building. Is there a way to create a form for phone messages (simple, called, text for message and phone number) and have the send form button direct to a person’s email?

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