5 Creative Ways Schools Can Use Google Forms (That Aren’t Surveys)

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If you are using Google Forms only as a survey tool, then you are missing out. If you get creative, Forms can be used as grading rubrics, quizzes, student elections, applications, and order forms with custom email confirmations.

The possibilities are limitless but each use case requires its own configuration.

1. Quickly grade assignments using a Google Forms grading rubric

Teachers can use Google Forms as a quick and easy way to grade assignments, ensuring grades are automatically organized neatly in a spreadsheet.

First, ensure the option Only allow one response per person is NOT checked so you can fill out this Form for multiple students’s assignments.

allow-one

Then, make sure Student Name is a form field, in order to associate grades with the correct students.

student-name

Lastly, you will want to check the box that says Show link to submit another response, so that after submitting the rubric for one student, you instantly have the link to grade your next student.

 

2. Shuffle questions and answers on your quizzes

Forms can also serve as an easy way to distribute quizzes and exams. Google Forms tracks the submission time, which will make it easy to track how long it takes each student to complete their quiz. Having all the submissions on a spreadsheet allows you to scan for academic dishonesty if two students answers look suspiciously similar.

First, you will want to require students to login on their school account to view the form, which will tie each submission back to the correct student. You will also want to limit the submissions to one per person and shuffle the question order to hinder academic dishonesty.

Shuffle answer order

 

You can click the arrow next to where it says Add Item to insert an image into a question on the Form.

 

add-item

 

To ensure every student gets a uniquely ordered quiz, you can go into advanced options for each question and shuffle the answer selections.

shuff-order

For the confirmation page settings, you will likely want to make sure none of the options are selected as these are not conducive to an ordinary quiz or exam.

confirmation-pg-settings

3. Show live results for student elections

Class Elections teach students about campaigning, responsibility, and leadership at an early age. Running a class election smoothly can be difficult when you are collecting paper ballots in an old shoebox. Google Forms can take the headache out of tallying votes and recording nominations.

You will want to record the email address of each voter and limit votes to one per person to guarantee a fair election.

live-results

Setting the Form to show live results immediately after each vote has been cast will allow students to view live election results after they cast their vote.

form-live-results

4. Distribute and collect applications for clubs more efficiently

When a club or position requires an application, it can be tedious to compare applicants quickly and efficiently. Using a Google Form to handle applications allows you to easily distribute and collect applications. After applications are submitted, you can accurately compare applicants by viewing the Form results in a spreadsheet.

In the Form Settings, you can opt to have a progress bar to show how far along the applicant is in the application.

progress-bar

To link directly to the application form from the position posting, click “Send Form” and copy the share link. Then post it on the website where the position is advertised.

send-form

 

5. Send customized ‘thank you’ emails when receiving fundraiser donations


Order forms are used by schools as much as they are used by businesses, whether you are selling t-shirts for a fundraiser or tickets to an upcoming school play. Using Google Forms makes it easy to track your incoming orders and go the extra mile by sending customized auto-response email to those who have submitted an order so they know it has been recorded.

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