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Set it and Forget it: 3 Things You Didn’t Know You Can Automate in Google Apps

2 minute read

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“I have way too much time on my hands!”, said no Admin ever.

Being stretched thin comes with the territory for any Google Apps Admin. Your time is split between minor tech support tasks and you know, the whole keeping the entire organization’s infrastructure up and running properly. It is often a thankless job, and when you are doing it well it may seem to outsiders as if you are doing nothing at all.

What a lot of Admins don’t know, is that there are ways to get a little relief. I put together 3 of my favorite Admin task automation tricks that may help you get a moment to rest. From getting vital reports in your inbox every morning to scheduling user’s password resets, I would like to introduce you to automation bliss

1. Get Insightful Reports on Your Domain In Your Inbox Every Morning

A large aspect of managing a Google Apps domain is reporting. It is essential to know the breakdown of your domain at any given time. Scheduled reporting makes it much easier to notice changes on a daily, weekly, or monthly basis so you can stay on top of management aspects without having to constantly sift through the Admin Console reports.


2. Create a Document Distribution Butler

Do you find yourself sending the same documents everyday to people who forgot where to find them? With this simple trick, collaborators can actually access a file by sending an email. The email address will then act as a doc distribution butler and send the requestor the Drive documents they need.


3. Preschedule Password Resets for Increased Peace of Mind and Security

Along with 2-step verification, a regularly changed password is one of the most important aspects of a secure Google Apps account. Wouldn’t it be nice if you could automate the task of resetting everyone on your domain’s password? Set a schedule for every three months and just not worry about it? Using third-party tools, you can create a password policy that will automatically force all users on your Google Apps domain to create new passwords at set times in the year.

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