One of the shortcomings of the Google Admin Console is granular management of Google Drive. Use BetterCloud to audit your entire domain’s Drive, view a comprehensive inventory and reveal details about individual documents and potential data exposure risks.
- View all documents on your domain, and the file extension of each--whether created natively in Google Apps or uploaded files
- Click in to any document to view the full content
- Filter documents by nine different parameters, including owner, collaborators, exposure, and size
- Change document owners, collaborators, and sharing settings individually or in bulk
Navigate to Google Apps > Drive > Drive Audit, then filter by Exposure > All Public Docs. Here you can view every publicly shared document in your domain.
Navigate to Google Apps > Drive, where you can view the total number of documents users have created in Drive, how your users are adopting Google Drive, how they are sharing documents, and who they are sharing with (either inside or outside the company).
Yes. Navigate to Google Apps > Drive > Externally owned documents, where you can see the document title, owner, and user within your domain someone has shared with. You can also search for a particular domain. Note: you cannot view or edit the sharing settings for any externally owned documents because they are not owned by your domain.