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Use Templates to Add Commonly Used Phrases in Outlook Emails

< 1 minute read

Outlook Yellow

How much time do you spend writing and answering emails? The average worker spends 13 hours a week on email. Yikes!

You probably send dozens of similar emails every day. You can waste an awful lot of time by having to write out the same types of emails over and over again, but with the Template Phrases add-in for Outlook, you can drastically reduce the amount of time it takes you to craft common emails.

  • In Outlook, head up to the Store, and search for Template Phrases. Once you find it, toggle the slider to “On” in order to install it.
  • Open a new email. You’ll now notice the Template Phrases add-in at the top of your screen. Click on Show templates, and a sidebar is going to open on the right-hand side of your screen. This is where you can select from a number of different email templates (e.g., confirming a meeting, rescheduling an interview) in order to make sending standard emails quick and painless. Pick a template and click Insert. 
  • A window is going to pop up with some questions for you to fill in to personalize the email template. Once you’re done, hit OK, and then the email is created and ready for you to send off.
  • If you have emails that you need to send regularly that aren’t in the included templates, you can also create your own customized template.

Click here to watch this video on YouTube.

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