Outlook Web App & OneDrive for Business Improvements

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The Office team just made it easier to use OneDrive for Business when you need to store and email files. On the Office blog this week, they announced improvements to the integration of Outlook Web App and OneDrive for Business that make the process of attaching and saving files more seamless, with less navigation between apps, and also more informative.

Here’s what’s in store:

Saving attachments to OneDrive for Business

Last year, Outlook Web App users became able to insert attachments directly into an email message from OneDrive for business, without leaving the inbox and navigating into OneDrive. Now, users can also save attachments directly to OneDrive for Business this same way, with a drop-down menu option of Save to OneDrive:

 

Notice in the image above, there is also an option (next to the drop-down menu) of Save all to OneDrive. If your email has multiple attachments, you can save them all with that single option.

Once you’ve saved your file to OneDrive, you’ll see confirmation on the attachment that it has been saved to a default folder called Email attachments. Once they files are saved there, you can move them to any other folder.

Notifications when sending large files

According to the Office blog,

Improving upon our first wave our OneDrive for Business integration, the Outlook Web App now automatically notifies you if the file you are trying to send is over your organization’s message size limit and then provides a one-click option to upload to OneDrive for Business. In this case, the Send as attachment option will be greyed out.

You will also be notified if you try to attach a file that is “fairly large.” For example, if you’re sending a file that is 5 MB, you’ll receive a notification that you can keep your email smaller in size by sharing with OneDrive, with the option presented to upload and share via the email attachments folder.

These features will be rolling out worldwide to Office 365 customers, with most of us seeing changes this week (mid-May) and the worldwide rollout completing within 1-2 months. Look for future posts on using this functionality.

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