It only takes a few steps to print your Google Calendar. Whether you’re on the go, or you cell phone battery is low, it’s nice to have a hard copy of your calendar on hand. All you have to do is:

  1. Go to the More dropdown in the top right.
  2. Click print.
  3. You’ll have two options – print or save as .pdf.
  4. You’ll have multiple formatting options, including the orientation of the calendar (portrait or landscape).
  5. You can show or not show events that you have declined.
  6. You can choose black and white if you are printing in black and white, for better contrast.
  7. Hit print or save as .pdf and you’re done!
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55 Comments on "How to Print Your Google Calendar"

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Terry
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Terry
May 9, 2012 6:35 pm

Google calendar printing is very, very limiting. We purchased VueMinder Calendar software. It makes beautiful calendars and links nicely to your Google Calendar.

Joanne Reynolds
Guest
Joanne Reynolds
June 21, 2012 2:11 pm

It is impossible to print either a week or a month on a single sheet – it cuts off one day. You need to improve this aspect of Google calendar because I like using it but would like to be able to print.

Dana D
Guest
June 3, 2016 8:49 pm

HI Joanne, I had this problem too, and today I was able to print the full calendar by choosing “Landscape” instead of “Portrait” in my print options.

Dana D
Guest
June 3, 2016 8:49 pm

HI Joanne, I had this problem too, and today I was able to print the full calendar by choosing “Landscape” instead of “Portrait” in my print options.

Dick in Sarasota
Guest
Dick in Sarasota
November 23, 2012 3:24 pm

I just want to print the month, for example 11/1/12 – 11/30/12 and not the extra days of October and December to fill out the week. Those spaces could be blank.

Dana D
Guest
June 3, 2016 8:51 pm

Hi DIck,
You can fix this by clicking on the “print range” option. Then where it shows the dates, click on the first date. It should bring up a calendar. Just click on 6/1/16 (for example). Then click on the second date and choose 6/30/16 to print only June and not the end of May or the beginning of July.

Dana D
Guest
June 3, 2016 8:51 pm

Hi DIck,
You can fix this by clicking on the “print range” option. Then where it shows the dates, click on the first date. It should bring up a calendar. Just click on 6/1/16 (for example). Then click on the second date and choose 6/30/16 to print only June and not the end of May or the beginning of July.

Michael Schuler
Guest
Michael Schuler
July 14, 2012 11:33 am

Tried your suggestion and it prints but I CANT READ IT. The print is too light.

Andrew
Guest
Andrew
July 15, 2012 3:08 am

I am trying to print my calendar in black and white. I am able to do this on a PC, but when I try on my mac, the option to select black and white is not visible. Am I not able to print in black and white for better contrast on a Mac?

Queen Ducky
Guest
Queen Ducky
April 9, 2013 1:26 pm

I found that black and white is not an option in Chrome, but it is an option in Firefox.

Kevin
Guest
Kevin
September 4, 2012 3:32 pm

I would love to print in black & white for better contrast, but that box to check is not available. Has Google changed their print page options?

Martha
Guest
Martha
September 5, 2012 4:22 pm

thank you thank you thank you!!!

Stacie
Guest
Stacie
September 6, 2012 4:23 pm

When I print the calendar it limits what prints for each event. It only prints a litte bit of the event name. Even if I change it to Compact on the settings, it still cuts off part of the event name.

Jennifer
Guest
Jennifer
September 23, 2012 12:02 am
I’m fairly new to Google Calendar and just tried to print it for the first time… unfortunately, i’m seeing only a handful of my events in the print preview (or the PDF… i’ve not bothered actually printing ’cause I don’t want to waste paper “just in case” the actual printed document looks different than the preview). It seems fairly random what’s included/not included. It prints some, but not all, of the appointments in the selected “calendars”. I am not blocking cookies (but I added http://www.google.com to the “allow” exceptions just in case). I tried using both Google (21.0.1180.89) and IE… Read more »
Joan
Guest
Joan
October 3, 2012 10:39 pm

When I try to print one month from calendar it only prints with the information showing on print preview:
Print range
Font size
Orientation
Show events
Black and white.

How do I delete the bottom part and just have the calendar print?
Thanks,
Joan

Sim
Guest
Sim
October 31, 2012 7:55 pm

I don’t like that when printing schedules of several calendars at once, it lists which calendar under each event.

Very annoying.

– Sim

Blake
Guest
November 3, 2012 4:57 pm

Hi! I don’t know how to print a month’s calendar that includes the entire title with location without setting the font to the smallest.

Is this a known issue or is there a workaround or solution? Thanks for the help!

Lonny
Guest
Lonny
December 9, 2012 2:01 pm

We just switched from Outlook to Google this month. I print my calendars to carry with me for meetings or when I am out of the offifce. Outlook calendars when printed look very professional and colorful. Frankly, google calendars look very blah when printed. Any chance there will be any upgrade in this arena?

jason
Guest
jason
December 23, 2012 2:16 pm

Hi, haved they changed the calendar as it has stopped printing the lines (boxes) just the text. I have tried loads of different settings, colour, B&W etc

Any ideas?

Lorraine
Guest
Lorraine
January 19, 2013 6:33 pm

Hi, I have been able to print my Google maps in the past, but today in Chrome it is asking me if I really want to DOWNLOAD the calendar because it is not considered a safe file, that it can damage my computer. What do I do now? Thanks, L

Barbara
Guest
Barbara
January 20, 2013 9:09 pm

Tried your way to get calendar to print in black & white. Worked a couple mof times and now the option to print calendar in B&W is NOT available.
What is happening? Please assist.

Lynn
Guest
Lynn
February 4, 2013 10:34 pm

Hi, I am hoping you can help. I have my events color-coded for each child’s schedule and cannot get my monthly google calendar to print in color. Also, it cuts off some of the text instead of wrapping around.

Do I need to buy a program to accomplish these tasks?
Thanks

Kathy
Guest
Kathy
February 10, 2013 4:25 pm

Can I print a google calendar from an iPad?

Greg
Guest
February 12, 2013 2:14 pm

I want to print weekly calendars. Starting time for the printed page is 4am or 5am which only prints to 2pm or 3 pm. Not very useful. Is there a way to set the starting time to print on calendars to say 7 am?

Piotr
Guest
Piotr
March 5, 2013 11:18 am

Printing calendar in month view has one serious problem – event description is shrinked to about 15 characters and more over only to full words. For example event with desc. “16:00 Dinner with Mike” will be printend “16:00 Dinner”

Stacy
Guest
Stacy
March 6, 2013 8:29 pm

That is my problem as well. I have one event per day that I want to print in full but it only prints out the first several characters. Frustrating to the point of looking for a better way.

Katie
Guest
Katie
July 7, 2013 2:48 am

Please reply to this strand – I am having the same problem. Is there a way to get the whole event title to show when printing a monthly calendar?

Molly
Guest
Molly
March 20, 2013 4:01 pm

Is there a way to print Google calender monthly view with only specific colored events coming through? (For instance, I always put my work schedule in red, would like to print this off, but not show all other events that are scheduled?)

Charles
Guest
Charles
March 22, 2013 10:34 am
I’m planning use Google Calendar to manage room allocation at our church. For unrelated reasons I need one calendar per room. I can easily select these using Google Calendar and view them merged in week or month view. However I want a weekly print and much prefer agenda view for this. In that case GC neatly lists the rooms involved at the top of the page and, in the timed daily listings, includes “What” and “Where” which I want but it also repeats the name of the calendar and a line for ‘Created by’ which gives an email address. Both… Read more »
paramisha
Guest
paramisha
March 23, 2013 9:08 pm

I just realized that all I needed to do was to use iCal on my mac – sync my google calendar (under Calendar > refresh) and voila- I have a nice one-week print out that doesn’t cut off all my appointments after 4 p.m. 🙂 As a former die hard PC girl (I still have both, always prob. will) , I am loving my mac.

Junior T.
Guest
Junior T.
March 28, 2013 7:18 pm

I’m really getting frustrated!
I cannot get ANY of my events to display on my printed Google calendar.
I’ve tried changing calendar AND event settings to “Public”, but to no avail.

Why won’t my events show up on my calendar print???

Ray
Guest
March 29, 2013 9:15 pm

Hi Guru,

Is there a way to include information in the “description” box when printing. I would like to log my trip milage to events, and have it print out with the Calendar?

any suggestion? Thanks Ray

Tracey
Guest
Tracey
May 6, 2013 9:05 pm

When my calendar is on the screen it shows lovely colors for all of the areas in my life. When I print it out it only prints colored dots. Is there a way to change this? Thank You

Susan
Guest
Susan
June 1, 2013 9:09 pm

I followed your instructions, selecting black and white, but the text comes out so faint it is almost impossible to read. Printed with my HP All in One. (plenty of ink left in the cartridge.) And I look at my Google calendar in the Chrome browser.

ReginaC
Guest
ReginaC
June 11, 2013 3:37 pm

I want to use Google Calendar to list scheduled tasks for a co-worker. The days can range from as early as 8 am and as late as midnight. When I print the calendar in weekly view, it truncates the listings after 7 pm, leaving out location and other information. Is there a way to adjust the setting so the “late” events are printed just as the standard events are printed. I already used the “hide morning and night” lab, with no improvement.

Mustafa Babakarkhail
Guest
July 3, 2013 11:14 am

Hi Everyone,

Is there any solution to view the meeting description next or below the meeting title in google calender?

Eric
Guest
Eric
August 15, 2013 10:45 am

When I click the print botton the document is send to my download area and a printer is nevr asked

Diane
Guest
Diane
August 19, 2013 7:35 pm

I can print the 7 day calendar or “This week”, but when I try to go to print the different weeks in my April calendar – the most I get to print on one page is 4 – 5 days. Why can’t I print all seven days on one page?

Michelle
Guest
Michelle
August 20, 2013 1:28 am

Is there a way to print or copy the agenda option on google calendar into a MS Office doc such as Word? I’d like to get it to be able to have the Agenda list for the month and be able to edit a version to take with me that has other details for myself that is not necessarily on the calendar. I use a Mac and run OSX 10.6.8

Joddie
Guest
Joddie
August 20, 2013 9:50 pm

How do you get a long event title, start and stop time, where, and description to print within the month calendar? I shrink the size and it still won’t get a long title to fit. I use a mac and Firefox.

Ann Richards
Guest
October 26, 2013 4:44 pm

Printing problems with Calendar. On Ipad, no selection for b&w shows on the bottom of the print preview screen, on laptop, after the print command, only a portion of the print screen shows, no print button. I have found it will print if I click enter. No problem with selecting b&w as that line shows on the screen on my laptop. Should I use the Ical app on my Ipad?

Tom Lauterio
Guest
Tom Lauterio
August 4, 2014 7:08 pm

It would be great if you can save settings for print. Each time someone has to click on “portrait” because for some reason it defaults to landscape for example which is not usable for most people. But also, it would be great to have tasks and/or month view on your daily agenda printout as Outlook does. Those are very handy and efficient for business.

jon
Guest
May 31, 2016 4:03 pm

Is there a way to get Google Calendar Agenda to print similar to Outlook Today?

jon
Guest
May 31, 2016 4:03 pm

Is there a way to get Google Calendar Agenda to print similar to Outlook Today?

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