This day in age we consume a lot of content through emails, whether it’s an email with text, memes, or all of the above. Incorporating screenshots into your Outlook message can help save you a lot time as the sender, and as the recipient, sometimes reading an image can be a lot easier. We’re not all wordsmiths, but with screenshots, we can easily capture something we may be trying to describe in an email.

For instance, say you are trying to explain in an email how an Excel spreadsheet is organized, but don’t necessarily need to share the file in your email message. Instead of struggling to find the words to describe the spreadsheet, a simple screen shot can take care of the typing. Watch the video above and read the steps below to learn how to add a screenshot or screen clipping to your Outlook message.

1. In your Outlook message, select the Insert tab.
2. Click Screenshot.
3. A drop down menu will appear with the option to take a screenshot of a window open on your desktop, or take a screen clipping of only a portion of your screen.
4. Select the option that suits your need.
5. The screenshot or screen clipping will insert straight into your Outlook email.
6. Adjust sizing and placement of the image as needed.

Click here to learn how to take a screenshot or screen clipping in Excel.