Updated on 7/6/16

An email signature is a great way to share important contact information and market yourself and your business. The signature will be automatically inserted at the bottom of every message you send.

To create a signature:

1. Log into your Gmail account.
2. Click on the gear icon and then choose ‘Settings’.
3. Scroll down to the ‘Signature’ option and click the correct box to turn the Signature on.
4. Create your signature.
5. Scroll down and click ‘Save changes’.

You can also use BetterCloud to create a standardized email signature policy for your entire company.

Click here to watch this video on YouTube.


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4 thoughts on “How to Create a Signature in Gmail

  1. Ruth Rosen Reply

    My signature used to appear automatically. Then I added something and decided to erase the whole thing and re-wrote the signature. Now, all that appears are three dots which can be clicked to show my signature on any gmail account, but my signature will no longer appear. How can I get this “trimmed” signature to return to my automatic signature? I went to a geek store and they said that this new format is the default signature for gmail and that I cannot now have a new signature that is “untrimmed.”

    Do you have a solution?

    • The Gooru Post authorReply


      In the section of your Gmail settings where you can edit your Gmail signature, there is a checkbox that allows you to “Insert this signature before quoted text in replies and remove the “–” line that precedes it.”

      This should take care of the problem you’re having.

  2. Karen Ensor Reply

    I am the Admin for our Gmail for Business email accounts.

    When I give myself my own signature, it appends to all other Users email signatures. So each User has their own signature plus my signature block directly below it.

    How can I get this to stop happening?


    • The Gooru Post authorReply

      Hey Karen,

      That’s very strange and I’m sorry you’re having trouble.

      Are you using a 3rd party signature tool with your Google Apps domain?

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