Overview

BetterCloud enables you to run an audit on your domain’s Google Drive to find all files that contain a certain word or string of characters. Use BetterCloud’s regex engine to not only find specific phrases but also character strings such as social security numbers, credit card numbers, and more. After finding the documents that contain content meeting the criteria of your search, you can take action on the files to ensure they are shared in a secure fashion.

  • Enter the domains, groups, org units, or users whose Drive files you would like to audit
  • Select “Content” in the Condition section
  • Select which type of content for which you would like the audit to scan
  • Enter the email of the user to whom you would like to email the results
  • Name the audit
  • Click "Save and Run"

Use Cases

Use the BetterCloud Drive Content Audit to find documents that contain company credit card numbers contained in Google Drive files that may be shared externally.

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Frequently Asked Questions

Can I alert the document owner’s manager about a sharing violation?

Yes. Navigate to Drive > Drive Sharing Policies > Create a policy. In step 2, under Additional Settings > Notifications, check “Email other people about these sharing violations” and enter the email of the user you wish to receive alerts to sharing violations.

Where can end users view document sharing violations?

If a user has violated a document sharing policy, an alert will appear on their BetterCloud homepage (if the end user view is enabled) and the user will receive an email notifying them of the sharing violation alert.

Can users request exceptions to sharing violations?

Yes. Users can request exceptions to document sharing violations through BetterCloud. To do so, users should click into the sharing alert that appears on their BetterCloud homepage, then select the document(s) that are deliberately shared, and “Request Exception.” Users will be notified if the exception has been granted or denied.

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Help Center - Drive Compliance

Ensure Google Drive Compliance in Google Apps

There was a spreadsheet we found through BetterCloud’s Drive Audit that contained the SSN and employee ID of everyone in the company. It made me wonder what else we could be missing.

Will Hume
Systems Engineer @ Columbia Association | Read the case study